Free tool
Microsoft Teams Transcript Converter
Drop the Teams transcript — get text, SRT, VTT, Markdown, CSV, Word or PDF.
Related Conversions
Where to get this file
Microsoft Teams · checked 25 Sep 2026
- Saved transcript
- Not documented by Microsoft on its transcript help pages
- File
- .docx or .vtt
- Where
- The organizer's OneDrive; for channel meetings, the team's SharePoint site
- Who can get it
- Organizers and co-organizers can download; others only with their permission
Microsoft Teams transcript: the full guide →Source: Microsoft Support — Start, stop, and download live transcripts in Microsoft Teams meetings, Microsoft Learn — Teams meeting recording and transcript storage and permissions in OneDrive and SharePoint, Microsoft Learn — Manage Teams recording expiration policy
How to Download and Convert a Teams Transcript
From the meeting Recap to a clean file in four steps — no software, no upload, no account.
- Download it from TeamsOpen the meeting chat, select Recap, then Transcript, then the arrow next to Download, and pick .docx or .vtt. Organizers and co-organizers can download by default.
- No Download button? Copy the textParticipants can still open the Transcript panel. Select all, copy and paste it here; the converter recognises the panel layout of an English Teams client.
- Drop the file or pasteThe converter recognises the Teams layout, reads the meeting title and date, and lists how many turns and speakers it found above the result.
- Pick the outputPlain text, Markdown, SRT, VTT, a CSV for Excel, a Word document or a PDF. Switch speaker names, timestamps and merging of consecutive lines, then copy or download.
Why Use This Converter
- Reads the Teams .docx, the Teams .vtt and text copied from the Transcript panel
- Keeps speaker names in every output, including SRT (Name: text) and VTT (<v Name>)
- Merges the dozens of short blocks Teams writes for one person into one paragraph
- CSV with Start, End, Speaker and Text columns that opens correctly in Excel
- A Word or PDF document with the meeting title as the heading and the speaker names in bold
- Names the downloaded file after the meeting title from the transcript header
- 100% client-side — the transcript is never uploaded or stored
Frequently Asked Questions
Drop the .docx or .vtt here and leave Timestamps on None: the "Name 0:04" lines and cue IDs are removed and each person's turn becomes one paragraph. To rename speakers or take out filler words like um and uh as well, use the Remove timestamps from a transcript tool.
Open the meeting chat, select Recap, then Transcript, and use the arrow next to Download to choose .docx or .vtt. By default only the meeting organizer and co-organizers can download it.
By default only the meeting organizer and co-organizers can download it; other people from the same organization can view the transcript after the meeting but not download it, and guests and external participants cannot open it afterwards. Ask the organizer to share the file, or open the Transcript panel, copy the text and paste it here.
Both work here. The .vtt has an exact end time for every line, which makes better SRT and VTT subtitles; the .docx carries the meeting title and date, which this converter puts at the top of the Markdown and uses as the file name.
Yes: choose "CSV for Excel" as the output. You get four columns — Start, End, Speaker, Text — one row per turn, and the file starts with a UTF-8 byte-order mark so Excel on Windows shows accented names correctly.
Yes. Choose Word (.docx) or PDF as the output: the meeting title from the transcript header becomes the heading and the file name, the meeting date and the speakers go in a grey line under it, and each turn is a paragraph with the name in bold. Word stays editable; the PDF is a fixed A4 layout, and it cannot show Chinese, Japanese, Korean, Arabic, Hebrew, Hindi or Thai text, which Word can.
Those are the defaults for plain text: Timestamps is set to None and "Merge lines by speaker" is on, so each person's turn comes out as one paragraph. Switch Timestamps to every cue or every 30 or 60 seconds if you want time marks back.
Yes for the .docx and the .vtt: the header and the "started transcription" lines are recognised by their position, not by English words, so any language of speech works. Text copied from the Transcript panel is recognised only from an English Teams client, because that layout spells times out in words.
A Teams .docx records when each turn starts, not when it ends. The converter runs each turn until the next one begins, and gives the last turn a length based on its word count. Download the .vtt instead if you need exact end times.
Not for the conversion: the file is opened and converted by JavaScript in your browser. Only if you click "Get the summary & action items" is the text — never the file — sent to write the notes. MeetWave doesn't store the text you paste. It is sent to our AI processing provider only to write your notes, isn't used to train models, and isn't kept by MeetWave after the answer arrives. Usage analytics carry counts and the chosen format, never the text, names, title or date of the meeting.
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Still on subtitles? Edit timings and text before exporting, read how an SRT file is structured, or burn subtitles into an MP4.
