Minutes MeetWave wrote for a demo status meeting
A nine-minute project status call, recorded without a bot. This is the top of the minutes it produced: the outcome first, then the decisions.
The same minutes as text
Who was there, what was decided, and who does what by when, as the minutes put it.
Attendees
Project lead; Dmitri, engineering lead; the content migration lead; Tom, the vendor’s representative; Nate, integration test lead.
Decisions
- Keep the November 9 launch. The steering update will report green, with the stock feed due on October 9.
- Use the new payment flow at launch. Keeping the old checkout for the first week would mean running two payment integrations during the code freeze.
Action items
| Task | Owner | Due |
|---|---|---|
| Email Tom requesting the renewal number in writing | Project lead | October 2 |
| Finish payment-gateway sandbox tests | Dmitri | October 6 |
| Write the integration test plan | Nate | October 6 |
| Complete the remaining product pages | Content lead | October 16 |
| Ask Kofi to join the status meeting | Project lead | Next week |
The Problem
Writing meeting minutes is tedious but necessary. You need to capture who attended, what was discussed, what was decided, and who is responsible for next steps. Most people either skip it entirely or produce incomplete minutes that miss critical details. Traditional transcription gives you a wall of text — not formatted meeting minutes.
How It Works
- Record your meetingMeetWave captures audio directly from your system — no bot joins the call. Works with Zoom, Teams, Google Meet, and any app that plays audio.
- AI formats your minutesMeetWave automatically identifies attendees, agenda items, key decisions, and action items. Minutes are formatted professionally and ready to share.
- Share and archiveExport meeting minutes as PDF, share via Slack, or generate a link. Build a searchable archive of every meeting decision.
Minutes, a template and a transcript are not the same thing
- A template is an empty formYou still listen, type and chase the owners after the call. It is the right tool when nobody records the meeting. Free minutes template
- A transcript keeps every wordIt is the evidence, not the record: the two decisions of the demo call above sit somewhere in nine minutes of talk, and someone has to find them.
- Minutes are the record you sendAttendees, decisions, and tasks with an owner and a date, written from the transcript minutes after the call ends. Notes are the working version for you; minutes are what the team and the absent stakeholders read. AI meeting notes
Which meetings need minutes
- Board and committee meetingsA board needs members present, motions and votes on record. MeetWave captures what was said and decided; the board template adds quorum and vote counts for the formal copy. Board meeting minutes template
- Project and status meetingsLike the demo above: the decisions, the tasks with owners and dates, and the one dependency that can move the launch. Team and project minutes template
- Client callsWhat the client agreed to, what they will send you, and the next step, ready to send while the call is still fresh. Client minutes template
Key Benefits
- Save 20-30 minutes per meeting on manual minute-taking
- Professional format with attendees, decisions, and action items
- Automatic extraction of who said what and who is responsible
- Searchable archive of all meeting decisions
- Export to PDF or share via link — no MeetWave account needed to view
Frequently Asked Questions
A transcript is a word-for-word record. Meeting minutes are a structured summary with attendees, agenda items, decisions made, and action items assigned. MeetWave generates proper meeting minutes, not just a transcript.
MeetWave generates meeting minutes in a standard professional format. You can also choose from 15+ summary types if you need a different structure for specific meeting types.
Yes. Every set of meeting minutes automatically includes extracted action items with assigned owners and deadlines when mentioned during the conversation.
Yes. Generate a shareable link that anyone can view — even without a MeetWave account. Or export as PDF and send directly.
They open with the outcome in two sentences, then list the decisions, the tasks in a table with an owner and a due date, the risks and open questions, and the facts worth keeping, such as budgets and dates. The demo status meeting on this page shows the whole layout.
The meeting itself is transcribed in 7 languages, and the minutes can be written in any of 30 languages, so a call held in German can produce minutes in English for the rest of the team.
MeetWave does not edit minutes in place. To change the wording, copy the text into your own document or download the PDF; when you need a different structure, create notes of another type from the same recording.
Download them as a PDF, copy a share link that opens without a MeetWave account, or send them to a Slack channel. Each set of minutes stays with its recording and transcript in your account, so you can find it later.
No. MeetWave records from your own computer — the browser tab with the Chrome extension, or the system audio with the Windows app — so nothing appears in the participant list. Recordings are uploaded to your MeetWave account and transcribed on our servers; the audio, transcript and summary are stored encrypted in your account, so you can reopen them on any computer at app.meetwave.io. Your meetings are never used to train AI models.
