October 21, 2026
Oakridge Spanish pages and launch
December 4 remains on track; all five texts are in, and the Eastside clinic page was added to the Spanish set without increasing the $3,900 fee.
- Kwame totals added work hours at $150/hour by October 27.
- Megan invites the six front-desk leads to October 29 training.
- Campaign concept is a separate proposal with its own budget.
Demo meeting, people are fictional
🟡 December 4 holds: all five texts are in, the translator is about halfway through the Spanish set, and the build is in QA/content. The team added the Eastside clinic page to the Spanish scope for no increase to the $3,900 fee.
Easy to miss
- The Eastside page adds about five hours to the Spanish work, but the team agreed to keep the price unchanged; Kwame is to total the added work before the campaign discussion.
Will the date hold
- 🟢 December 4 remains on track: all five service-page texts and Dr. Ahmed’s notes are in; translation is about halfway done, and the build is in phase three.
Internal — not for the client
- The team has added unpriced work since the Spanish change order: the front-desk training, Eastside Spanish page, and typing up two texts received as phone photos, alongside work already being logged. The typing took four intern hours.
- Kwame will total the added hours at $150/hour by Tuesday so the project lead has the list for the campaign discussion; the team does not intend to bill all of it, but the next addition should come with a price.
Needed from the client
| What | Who on client side | By when; blocks |
|---|---|---|
| Invite all six front-desk leads to the training | Megan | —; front-desk training |
| Provide manager access to the six Google profiles | Megan | This week; Google listing updates |
Decisions and their cost
| Decision | What changes | Money or time impact |
|---|---|---|
| ✅ Add the Eastside clinic page to the Spanish set | Six Spanish pages instead of five | About five hours; same $3,900 |
| ✅ Hold front-desk training for all six leads | Video walkthrough plus one-page phone-side guide | About three hours, including preparation |
| ✅ Add the “hablamos español” badge to Westgate | Badge now covers Eastside, Riverbend, and Westgate | No added fee stated |
| ✅ Change the new-patient checkbox label | Clarify that “new” means new to Oakridge, not the clinic | QA change |
| ✅ Keep the campaign concept separate from project scope | Rough concept to be presented at the next call | Separate proposal with its own budget |
Our tasks
| Task | Owner | Due |
|---|---|---|
| Fix the new-patient checkbox label | Technical lead | October 21 |
| Send the written recap | Kwame | October 21 |
| Run the front-desk video training and prepare the one-page guide | Technical lead | October 29 |
| Invite all six front-desk leads | Megan | — |
| Present a rough launch-campaign concept as a separate proposal | Project lead | October 28 |
| Total added work hours at $150/hour and share the list | Kwame | October 27 |
| Run the Eastside and Riverbend photo shoot; bagels are confirmed | Team | October 24 |
Given away free
- Front-desk training and its one-page guide: about three hours, explicitly included.
- Eastside Spanish clinic page: about five hours, folded into the existing $3,900 fee.
- Typing up two photographed texts: four intern hours; the team chose not to raise it with the client.
Suggested next move
- Bring the added-work hours list to the campaign discussion — built from the Eastside page, training, text transcription, and other additions Kwame was asked to total; use it to price the next scope addition.
Critical path
Get notes like this from your own calls.
Add MeetWave to Chrome — no bot joins your meetings. Your first 30 days of Pro are on us. No card.
No install yet? Record your next call right here — no bot joins.