October 14, 2026
Clinic website status and scope
December 4 remains workable, with client copy due at the last slack point and unbilled scope added.
- Megan owes pediatric and perio copy by October 19.
- Megan owes Google profile manager access this week.
- The careers page and listing updates add about 11 unbilled hours.
Demo meeting, people are fictional
🟡 December 4 remains workable, but the content due Monday is the last slack; the client also owes Google profile access this week. The team added a careers page and Google listing updates without billing them.
Easy to miss
- The new careers page and six listing updates add about 11 hours — the team agreed to do them in passing, then explicitly decided not to bill or issue a change order this week; log them for the next scope conversation.
Will the date hold
- 🟡 Content is at its last slack point: the client’s Monday delivery still works for December 4, but there is no remaining buffer.
- 🟡 Google profile access is still needed to update all six listings; Megan committed to send it this week.
Internal — not for the client
- The team counted the careers page and listings at 11 hours and decided not to send a change order this week, because Patrick signed the $3,900 Spanish-pages change order on Monday and another request could feel like nickel-and-diming.
- The team decided to log, but not bill, the careers page, listings, the Spanish-language badge and its clinic-card variant, and booking-vendor follow-up. At $150/hour, the logged time is ≈ $2,550 (17 × $150).
Needed from the client
| What | Who on the client side | By when; what it blocks |
|---|---|---|
| Deliver pediatric and perio copy | Megan; Dr. Ahmed has the drafts | Monday, October 19; content schedule |
| Provide manager access to six Google profiles | Megan | This week; listing updates |
Decisions and their cost
| Decision | What changes | Money or time impact |
|---|---|---|
| ✅ Add a careers page with open roles and resume upload | Adds secure resume handling; not just a static page | About 8 hours; not billed |
| ✅ Update Google hours on all six profiles and add booking links at launch | Adds listing work across all clinics | About 3 hours; not billed |
| ✅ Use the October 24 photo-shoot date for Eastside and Riverbend | Photographer to be confirmed | — |
| ✅ Keep the Spanish-pages change order on the main contract’s terms | Five Spanish pages; translator booked | $3,900 |
| ✅ Do not send a careers-page change order this week | Log the added work without billing it | Not billed; team cited the recent $3,900 change order |
| ✅ Log the Spanish-language badge, clinic-card variant, and booking-vendor follow-up without billing | Makes previously absorbed work visible internally | 2 hours + 4 hours; logged at $150/hour |
Our tasks
| Task | Owner | Due |
|---|---|---|
| Send the meeting recap in writing | Project lead | October 14 |
| Confirm the photographer for the selected shoot date | Account lead | October 14 |
| Send the staging link with live booking for all six clinics | Ivy | October 16 |
| Update the tracker with the content date | Project lead | October 14 |
| Update Google listings after receiving access | Agency | — |
| Build the careers page and secure resume-upload form | Agency | — |
Given away free
- Careers page with resume upload: about 8 hours, explicitly not billed.
- Google listing updates: about 3 hours, explicitly not billed.
- Spanish-language badge and clinic-card variant: 2 hours, logged but not billed.
- Booking-vendor follow-up: 4 hours, logged but not billed.
Suggested next move
- Put the careers page and listing updates into a change order or a tracked scope note before further additions — built from the team’s 11-hour estimate, its decision not to bill this week, and the earlier 6 hours it agreed to log without billing; first record the work and estimates in the project scope log.
Critical path
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